Labor Law Poster Auditing Checklist
Accurate and up-to-date labor law postings are essential to ensure compliance.
We put together a list of the top 5 tips to help you complete a successful audit.
1. Verify Required Postings
Display all required labor law postings at the federal, state, and local level for each of your locations.
Federal Postings
Ensure the following federal posters are displayed prominently:
- Know Your Rights: Workplace Discrimination is Illegal posting
- Fair Labor Standards Act (FLSA) minimum wage poster
- Family and Medical Leave Act (FMLA) posting
- It’s the Law posting
- Uniformed Services Employment and Reemployment Rights posting
- Employee Polygraph Protection Act (EPPA) posting
State Postings
Each state has its own laws governing required postings. Review your state’s Department of Labor website to confirm the specific required materials, which may include:
- Minimum wage rates
- Unemployment insurance rights
- Workers’ compensation details
- Specific health and safety regulations
- State anti-discrimination laws
City + County Postings
Research any local requirements to ensure you’re compliant with city or county labor laws. These may include local minimum wage notices or other workplace-specific regulations. For example:
- City-specific minimum wage rates
- Paid sick leave policies
💡 Tip: It’s important not to rely on ZIP codes and city names to determine applicable laws. Learn more about how GovDocs LocationCheck can help.
2. Audit Physical Locations
- Placement: Posters must be posted in a conspicuous area that’s easily accessible, where all employees frequently visit (e.g., break rooms, common areas). If you have multiple buildings or floors, ensure posters are displayed in each location where employees work.
- Condition: Check that posters are in good condition—free of damage, wear, or fading.
- Legibility: Confirm all information is clear and easy to read.
3. Audit Remote Employees Compliance
Don’t forget your remote employees! Provide them with access to current labor law postings digitally. Here are a few examples of ways to provide posters:
- Company intranet
- Email distribution
- Employee portals
Confirm that all remote employees have an equivalent level of access to labor law information as in-office employees.
💡 Tip: GovDocs Intranet Poster Program makes this easy, providing remote workers quick access via a unique URL to all required postings.
4. Complete Fill-in-the Blank Postings
Some postings require specific company or location information, such as emergency contacts, unemployment insurance details, and workers’ compensation information. Failure to complete these sections can render the postings non-compliant.
5. Schedule Regular Updates
Schedule time for a periodic review of your labor law posters to ensure materials are up to date. Labor law posters are updated regularly, with numerous changes occurring each year. Quarterly or bi-annual checks are recommended.
💡 Tip: Subscribe to a labor law poster provider to stay informed of changes to federal, state, and local laws. Many vendors provide monthly update communications and tools to verify poster compliance such as QR codes and compliance dates.
BONUS
Additional Compliance Audits Needed
Labor law poster programs aren’t the only compliance audits you should perform. You should also be reviewing your minimum wage and paid leave programs regularly.
For example, minimum wage rates can vary at the federal, state, and local level. Plus, there are nuances when considering industry-specific and tipped employee rates.
There are also a variety of paid leave laws – from paid family and medical leave to paid leave for any reason. These laws also vary depending on your location.
💡 TIP: Choose a partner that can provide compliance for all three programs – labor law posters, minimum wage rates, and paid leave laws – helping simplify your efforts and ensure your locations are covered.
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