EMPLOYMENT LAW NEWS
Compliance Conundrum: 3 Steps Employers Can Take to Comply with Oregon’s New Hire Notice Requirement for Jan. 1, 2026
By Dana Holle, GovDocs Counsel and Manager Employment Law and Compliance
Published November 11, 2025
ChatGPT said:
Back on June 6, 2025, Oregon Governor Tina Kotek signed Senate Bill 906 (SB 906), creating a new hire notice requirement for employers in the Beaver State. Employers must take the necessary steps to comply with this new notice requirement by Jan. 1, 2026.
Background of Oregon’s New Hire Notice Requirement
With the arrival of the new year, employers are required to provide new employees, at the time of hire, a written notice explaining the earnings and deductions in the itemized statement they receive with every payment of wages, commissions, or salary. The goal of the new notice is to help employees better understand itemized statements and provide more transparency on employer deductions from wages.
The new notice must include the following information:
- The employer’s established regular pay period
- Pay rates that employees may be eligible for (hourly pay, salary pay, shift differentials, piece-rate pay, commission-based pay)
- Benefit deductions and contributions
- Deductions that may apply
- Purpose of deductions that may be made during a regular pay period
- Allowances if claimed as part of minimum wage
- Employer-provided benefits that may appear on the itemized statements
- Payroll codes with descriptions used for pay rates and deductions
Employers can satisfy the new notice requirement by linking the notice on a website, posting the notice in the workplace, or sending the notice electronically via email. Failure to provide notice may result in a $500 penalty under Oregon’s wage and hour laws.
Next Steps for Employers
With the new year just around the corner, employers should take the following steps to comply with Oregon’s new notice requirement:
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- Create – Oregon’s Bureau of Labor and Industries developed a model written notice in English and Spanish with commonly used statewide deductions. Employers can adapt and customize the model written notice for their business needs in order to satisfy the requirements under the law.
- Train – Employers should train their HR and payroll professionals on the handling of the new notice requirement and incorporate the new hire notice into the onboarding process. Employers should also confirm policy and procedure documentation is up to date.
- Review – Employers are required to evaluate and update the notice by Jan. 1 each year under the law. Employers should add the new hire notice to their regular auditing schedule confirming notices are up to date and in compliance with each jurisdiction’s requirements.
This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.
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