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Position Summary:
The Accounts Receivables Clerk plays a critical role in supporting daily and monthly financial operations, reporting directly to the Accounting Manager. The primary responsibility of this role is to manage Accounts Receivable functions, ensuring timely and accurate processing of customer invoices and collections. This position plays a key role in maintaining positive cash flow and supporting overall accounting operations.
The Accounting Clerk interacts with customers, the accounting team, client services, and business systems teams to execute daily tasks, resolve issues, and support financial compliance. Success in the role requires great attention to details, good communication, time management, and organizational skills.
Flexible Work Model:
We believe that the best way for us to grow, is through a work environment that allows us more flexibility whereby employees can be together in the office where interactions can happen with higher frequency and effectiveness (collaboration and team-engagement) – especially when dealing with complex problems and business innovation, balanced with work-from-home where we have more focused, uninterrupted time with minimal distractions for dedicated project/productive work.
Best Places to Work:
GovDocs was named one of the 2024 Best Places to Work by the Minneapolis/St. Paul Business Journal!
Being named an honoree was no easy feat, as they received over 300 nominations for this year’s award. GovDocs was one of the top-scoring Minnesota businesses honored in the medium company category (50-250 employees) for creating a fun, challenging, and rewarding workplace.
Read more about GovDocs as Best Places to Work 2024 here: https://bizj.us/1qlh8s
Job Title: Accounts Receivables Clerk
Reports to: Accounting Manager
Status: Regular Full-Time
Pay: $45,000 – $55,000
Send resume, salary requirements, and cover letter to:
careers@govdocs.com
Key Responsibilities
Invoicing:
- Process daily invoicing and resolve issues as needed.
- Process transactions in third-party software (e.g., Ariba, Coupa) and work with Client Services to modify customer orders.
- Process and manage customer invoices through designated online platforms and other financial systems to ensure accurate and timely billing.
- Review AR aging reports regularly and follow up on overdue accounts based on aging buckets to maintain healthy cash flow.
- Generate and manage finance-related tickets in Salesforce to communicate and coordinate with other departments for issue resolution.
- Contact customers regarding outstanding balances, provide account statements, and resolve discrepancies in a professional and timely manner.
Month-End Close & Reporting:
- Provide backup support for the accounting team.
- Successfully uploads all monthly invoices in a timely manner.
- Assist in organizational and documentation maintenance within financial systems and shared platforms (The Doc, Asana, G Drive).
- Support accuracy and timeliness of month-end close activities and reconciliations.
Process Improvement & Controls:
- Provide ERP (SAGE) support for staff inquiries and process troubleshooting.
- Collaborate cross-functionally to develop and improve financial processes, ensuring accurate invoices, payment, and reporting workflows.
- Maintain process documentation and implement best-practice controls for accounts receivables.
- Serves as Accountants back-up that may include AR payment applications and Accounts Payable related activities
- Review accounts for discrepancies and resolve issues promptly
Client Support:
- Partner with account managers, client services, product delivery and business systems teams to facilitate daily transaction processing and resolve issues.
- Respond promptly to customer and vendor inquiries regarding payments, invoices, and account reconciliations.
- Deliver high-quality, detailed invoice support and reporting to meet client needs.
Qualifications:
- Associate’s degree in accounting, Finance, or related field.
- 0-2 years of accounting, collections, and/or related experience
- Proficiency in utilizing online portals to manage invoices and account information efficiently.
- Microsoft Office (Excel knowledge preferred).
- Strong analytical, organizational, and critical thinking skills with high attention to detail.
- Ability to work collaboratively across teams and communicate effectively with non-finance partners.
- Self-aware, with a good sense of humor, motivated by team and company results over hierarchy or title.
Compensation & Benefits:
Compensation is commensurate with experience and includes a base salary with performance-based incentives. The company offers a competitive benefits package including:
- Paid vacation, holidays, and volunteer time
- Medical, dental, and vision coverage
- 401(k) plan with employer match
Who You Are:
- You lead by example and share your passion to inspire those around you for growth. You are authentic, driven and positive.
- You possess emotional intelligence and empathy. You have a good sense of humor, are self-aware and self-critical, but not arrogant.
- You handle interpersonal dynamics with grace.
- You do more than the minimum to achieve outstanding results by being hands-on and rolling up your sleeves now and again when it’s necessary.
- You thrive in a growth-oriented company by embracing and adapting to changes easily. You are open-minded and flexible.
- Your clear communication fosters understanding and collaboration. You express ideas effectively but are also an active listener.
Company Description:
GovDocs serves companies in building and executing their employment law compliance program in two primary ways:
- Employment Law Posting Service: We manage all the complexities of identifying and providing the required set of employment law postings from the 1,500+ potential postings across the U.S. and Canada. Using proprietary technology, we allow companies to manage, track and verify postings at each of their locations – including our patent pending PosterCheck technology. Our Employment Law Posting Update service is used by almost 22% of the Fortune 500 and 30% of the Fortune 100.
- Employment Law Compliance Software Solutions: This is a first to market Software-as-a-Service starting with our Minimum Wage product and Paid Leave products, which allow companies to identify and track which laws apply to their locations and employees, then provides all relevant data to make decisions. This service was created in response to requests from some of our largest customers who recognized that employment law expansion across and variances between jurisdictions (Federal, State and Local) were too difficult to manually track.
GovDocs has grown revenue annually by 18% since 2008 with a 96% customer retention rate, primarily due to our Postings Update Program both obtaining and retaining customers – as employment law postings are required by law, every company has an existing provider. Our Software Solutions are an entirely new line of business that gives us great growth potential to create a full Employment Law Compliance (ELC) platform of solutions, it is also challenging us to reinvent how we view urgency, innovation, and teamwork.
You must be authorized to work in the United States. Immigration or work visa sponsorship will not be provided. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
Compensation:
This position is critical to the success of our business and the compensation package will be commensurate with the candidate’s experience and skills. This role will include a base salary and performance-based incentives. Benefits include paid vacation, paid volunteer time, paid holidays, medical insurance, dental insurance, vision insurance, flexible spending account, health savings account, group life insurance, voluntary life insurance, group short-term disability, group long-term disability, critical illness insurance, accident insurance, hospital indemnity insurance, a matching 401(k), employee assistance programs, pet health insurance, and value-added programs.
Send resume, salary requirements and cover letter to careers@govdocs.com.