Staff Accountant

Position Summary:

Reporting to the Director of Finance and Accounting, the staff accountant position encompasses a wide range of responsibilities crucial to maintaining financial accuracy and efficiency within the organization.

The role involves overseeing the monthly accounting close process, including journal entry review and balance sheet reconciliations. The position also records payroll, focusing on accurate accruals and biweekly payroll reviews. Financial reporting and analysis are key components, with emphasis on enhancing reporting capabilities through cross-functional collaboration and tools like Power BI.

This staff accountant will supervise one accountant. This position requires a detail-oriented professional with strong analytical skills and a drive for continuous improvement. This position requires a strong understanding of GAAP accounting and ERP systems.

Responsibilities:

Monthly Close Process:

• Administer the monthly accounting close process.
• Review all journal entries for accuracy and completeness.
• Balance Sheet Reconciliations Oversight: Track monthly progress & reconcile key accounts. Work with Accountant and Sr. Accountant to ensure 100% coverage each month.
• Provides GL coding guidance incorporating consistency and accuracy.

Payroll and Benefits:

• Prepare journal entries to book payroll and payroll accruals. Participates in bi-weekly payroll review.
• Book Month End Bonus Accrual: Works with the Sr. Accountant and Director of Finance and Accounting to ensure accrual estimates are accurate.

Financial Reporting and Analysis:

• Serve as the primary accounting liaison for billing resolution.
• Enhances reporting capabilities working cross functionally with Data Engineering and leveraging Power BI.
• A/R Allowance for Doubtful Accounts Oversight: Calculate and book the allowance for doubtful accounts each month end.

Process Improvement:

• Improve and automate ordering and invoicing data exchanges with select vendors.
• Design, document & test new processes and systems.
• Drive process improvements & improve reporting to support client requests for detailed invoice data.
• Develop detailed validation tools to support financial reporting as part of the monthly close process.
• Lead efforts to migrate vendor cost excel based reporting to more efficient solutions.
• Identify and implement other accounting process improvements.

Qualifications:

• Bachelor’s degree in accounting, finance or related field.
• 3+ years of experience in accounting, or financial roles.
• Proficiency in Microsoft Excel and familiarity with Power BI
• Strong attention to detail and analytical skills.
• Excellent communication and problem-solving skills.
• Knowledge of GAAP and financial reporting standards.

Preferred Skills:

• CPA certification or actively pursuing.
• Experience with ERP systems and financial software.
• Background in process improvement methodologies.

Who You Are:

• You lead by example and share your passion to inspire those around you for growth. You are authentic, driven and positive.
• You possess emotional intelligence and empathy. You have a good sense of humor, are self-aware and self-critical, but not arrogant. You handle interpersonal dynamics with grace.
• You do more than the minimum to achieve outstanding results by being hands-on and rolling up your sleeves now and again when it’s necessary.
• You thrive in a growth-oriented company by embracing and adapting to changes easily. You are open-minded and flexible.
• Your clear communication fosters understanding and collaboration. You express ideas effectively but are also an active listener.

Company Description:

GovDocs serves companies in building and executing their employment law compliance program in two primary ways:

• Employment Law Posting Update Program: We manage all the complexities of identifying and providing the required set of employment law postings from the 1,700+ potential postings across the U.S. and Canada.  Using proprietary technology, we allow companies to manage, track and verify postings at each of their locations – including our patent pending PosterCheck technology.  Our Employment Law Posting Update service is used by almost 22% of the Fortune 500 and 30% of the Fortune 100.
• Employment Law Compliance Software Solutions: This is a first to market Software-as-a-Service starting with our Minimum Wage product and Paid Leave products, which allow companies to identify and track which laws apply to their locations and employees, then provides all relevant data to make decisions.  This service was created in response to requests from some of our largest customers who recognized that employment law expansion across and variances between jurisdictions (Federal, State and Local) were too difficult to manually track.

GovDocs has grown revenue annually by 18% since 2008 with a 96% customer retention rate, primarily due to our Postings Update Program both obtaining and retaining customers – as employment law postings are required by law, every company has an existing provider.  Our Software Solutions are an entirely new line of business that gives us great growth potential to create a full Employment Law Compliance (ELC) platform of solutions, it is also challenging us to reinvent how we view urgency, innovation, and teamwork.

You must be authorized to work in the United States. Immigration or work visa sponsorship will not be provided. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Compensation

This position is critical to the success of our business and the compensation package will be commensurate with candidate’s experience and skills. This role will include a base salary and performance-based incentives. Benefits include; paid vacation, paid volunteer time, paid holidays, medical insurance, dental insurance, vision insurance, flexible spending account, health savings account, group life insurance, voluntary life insurance, group short-term disability, group long-term disability, critical illness insurance, accident insurance, hospital indemnity insurance, a matching 401(k), employee assistance programs, pet health insurance, and value-added programs.

Send resume, salary requirements, and cover letter to:
careers@govdocs.com