NOVEMBER RELEASE ROUNDUP

Save Time on Poster Audits, Ensure Jurisdictional Accuracy, and More.

By GovDocs Product Team | October 22, 2024

A November 2024 summary of GovDocs’ feature enhancements, technology innovations, and product releases designed to simplify daily, weekly, and monthly tasks for HR and compliance professionals, while minimizing noncompliance risks.

November Release Roundup Woman with checklist icon

📢 WHAT’S NEW 📢

LOCATIONCHECK™

Accurate Jurisdictions Assigned to Every Location with LocationCheck

GovDocs LocationCheck technology accurately assigns locations within jurisdictional boundaries at the federal, state, and local levels. By pinpointing a location’s exact latitude and longitude coordinates, LocationCheck easily navigates the complexities of overlapping federal, state, and local laws. LocationCheck gives confidence to GovDocs Update Program, Minimum Wage, and Paid Leave subscribers that the right laws are applied to all their locations.

SUBSCRIPTION AUDIT REPORT

Easily Verify Poster Compliance at a Location-Level

Gain visibility into your jurisdictional requirements with our new Subscription Audit Report. Employers can streamline auditing by quickly accessing a listing of all location-specific posters included in their GovDocs subscription.

A report at your fingertips to verify subscription posters for each location, to ease communication with location managers and create consistent auditing needs including:

location name
posters included in GovDocs’ subscription
assigned jurisdiction
+ more!

✨WHAT’S UPDATED✨

LOCATION’S TAB

User Friendly Interface to Streamline Location Updates

The easy-to-navigate Locations Tab gives a view of all locations including details with the unique location identifier, the mailing address, the services and quantities each location is subscribed to and the ability to filter by city and county. This view is valuable for Compliance and HR professionals to:

Export a centralized list of all locations receiving posters updates from GovDocs
Filter by city and county laws to expedite location-specific audits with local posting requirements
View ship-to specifics including shipping address and “attention to” at all locations to ensure accuracy
Review subscription list of services sent to each location to ensure compliance

The November release roundup includes enhancements to:

PosterCheck® is now only on the Shipments tab for a centralized historical view of each location’s compliance. This enhancement gives the user access of all shipments delivered and verified to ensure compliance and reduces the focus on the most recent update.
The CSV button is now named Service CSVs, including two reports: The Update Service Report & The *New* Subscription Audit Report
Your assigned Account Manager’s contact information is now located on the homepage. Quickly navigate back to the homepage with a click of the logo in the upper left corner.
City and County requirements now reside in the far-right column and are paired in a simplistic layout for ease of readability.

UPDATE SERVICE REPORT

Save Time & Money by Managing Location Subscriptions With Ease

Organizations frequently open and close new locations, but HR teams shouldn’t be burdened with concerns about which locations receive posters or how many they purchased. The Update Service Report highlights each location’s name, mailing address, attention to, quantity, and more, making tasks streamlined such as:

Reviewing all active locations in a centralized spreadsheet
Determining if locations need to be added or removed from GovDocs’ services
Verifying enough posters are sent to each location to remain compliant

The November release includes enhancements to:

Quantity is added to showcase the total subscribed posters sent to that location
Each location will now have a dedicated row for every service they are subscribed to
PosterCheck and its code are now found on the Shipments CSV to enhance the readability of the report and improve the efficiency of auditing goals