EMPLOYMENT LAW NEWS

For Cinco de Mayo, Spanish Labor Law Postings: 5 Things to Know

By Kris Janisch
Published May 5, 2020

five things employers should know when it comes to compliance and Spanish language labor law postings

In honor of Cinco de Mayo, here are five things to know about labor law postings in Spanish.

Cinco de Mayo gives us the opportunity to highlight one sometimes-overlooked aspect of employment law compliance — Spanish labor law postings. In honor of the Mexican holiday, here are five things to know about labor law postings in Spanish.

Uno – Why Spanish?

An estimated 41 million Americans, about 13.5 percent, speak Spanish.

As of May 2020, GovDocs researchers were tracking nearly 600 Spanish labor law postings across the U.S. Typically, states with more Spanish-speaking residents — California, Texas, etc. — have more of these postings.

But in recent years, there has been rise in the number of labor law postings available in Spanish, as well as those required to be displayed. (Labor law postings in other languages have also grown lately.)

Spanish Labor Law Poster Program

Dos – Posting Requirements

Out of those almost 600 Spanish labor law postings, most are optional for employers to display.

And those that are required to be displayed are often tied to the number of Spanish-speaking workers an employer has on the payroll.

For example, California’s posting related to family care and medical leave and pregnancy disability leave is only required for employers with 50 or more workers with at least 10 percent of the workforce speaking Spanish. However, other postings must be displayed regardless of the workforce’s composition. The state’s barbering and cosmetology posting is required for all such businesses licensed by California.

Employers should also note that many cities across the U.S. require all employers to display certain types of Spanish labor law postings, minimum wage being a good example.

Lastly, many states require these postings for laws related to human trafficking and discrimination.

Tres – E-Verify

One area where Spanish labor law postings are often required is for E-Verify.

E-Verify — the federal system used to confirm employees are authorized to work in the U.S. — is a voluntary program for most employers, but mandatory for some, including federal contractors, several states and a city in Nebraska.

Quatro – Recommended

As mentioned above, many labor law postings are not required to be posted in Spanish.

However, most government agencies recommend businesses display Spanish versions of labor law postings, often making them available to employers. There are many reasons why doing so may make sense:

  • Workplace safety
  • Liability considerations
  • Defense against potential litigation
  • Creating an inclusive workplace

At least 43 states provide agency-translated postings.

Cinco – Puerto Rico

Last on our list of things to know about Spanish labor law postings is that Puerto Rico, a U.S. territory where most of the population speaks Spanish, does not have requirements that postings must be displayed in English.

A day early for Employment Law News subscribers — happy Cinco de Mayo!

This Employment Law News Blog is intended for market awareness only, it is not to be used for legal advice or counsel.

GovDocs Paid Leave Management Software

What is GovDocs?

GovDocs simplifies employment law compliance for large, multi-jurisdiction employers in the U.S. and Canada. The GovDocs software platform integrates three solutions in one convenient place to help you master the employment laws impacting your business. Whether you manage a postingsminimum wage or paid leave program, our products cut through research time, provide proactive insights into the everchanging landscape of employment laws and reduce the risk of noncompliance. The company is headquartered in St. Paul, Minn.

Have fewer than 30 locations? 

The GovDocs Poster Store simplifies posting compliance for employers with less than 30 locations across all industries, offering a variety of posting products to meet your labor law compliance needs.