What’s That Smell? Fragrance-Free Policies in the Workplace

Fragrance-Free Policies in the Workplace

Because employers cannot generally create a “bubble” for their employees to work in, enforcing a fragrance-free policy can be a difficult task considering the large number of scent-producing items a person can find in the workplace.

We’ve all been there: a coworker who seems to have bathed in a vat of cologne walks by your cubicle. All you can smell for the rest of the day is this person’s “scent.”

It can be nauseating and, for some people, it can even cause serious health issues.

With an estimated 55 million Americans affected by chemical sensitivity, fragrance-free policies are becoming more common in the workplace. These policies discourage people from wearing scented products.

The Portland, Ore., voluntarily adopted such a policy in February 2011 that made all city offices fragrance-free. The city also asks citizens that visit and use public spaces to be considerate of others by limiting their use of scented products.

One would think this has created an oasis for chemically sensitive folks, right? Guess again.

Julee Reynolds vs. City of Portland (Case 3:13-cv-00792-SI)

A city employee filed a lawsuit against Portland for not enforcing its fragrance-free policy. The Bureau of Maintenance employee suffered from Multiple Chemical Sensitivity (MCS), which is an:

“unusually severe sensitivity or allergy-like reaction to many different kinds of pollutants including solvents, VOC’s (Volatile Organic Compounds), perfumes, petrol, diesel, smoke, ‘chemicals’ in general and often encompasses problems with regard to pollen, house dust mites, and pet fur and dander.”

For more than two years, she suffered from numerous exposures to scents that triggered allergic reactions. After each exposure, she reported the incident to the city, but those reports were never heeded. One particular exposure led to an anaphylactic reaction that required her to be hospitalized.

She filed suit against the city and was awarded a settlement of $15,000 in June 2014.

Fragrance Freedom of Expression

Because employers cannot generally create a “bubble” for their employees to work in, enforcing a fragrance-free policy can be a difficult task considering the large number of scent-producing items a person can find in the workplace.

However, employers may have to provide reasonable accommodation for workers covered under the Americans with Disabilities Act (ADA).

Reasonable accommodation as defined by the U.S. Department of Justice is “any modification or adjustment to a job or the work environment that will enable a qualified applicant or employee with a disability to participate in the application process or to perform essential job functions.”

Several courts have pointed out that reasonable accommodations cannot violate the rights of other employees, such as eliminating their right to wear fragrances – and as we know, fragrances are in everything from soap to hair products, deodorant to toothpaste, mouthwash to laundry detergent.

Symptoms of Multiple Chemical Sensitivity

Although many people can tolerate fragrances, for those with MCS, a whiff of cologne or other chemical scents can make for an uncomfortable experience. Sufferers of MCS can experience a variety of reactions:

  • Burning, stinging eyes
  • Wheezing, breathlessness nausea
  • Extreme fatigue/lethargy
  • Headache/migraine/vertigo/dizziness
  • Poor memory and concentration
  • Runny nose
  • Sore throat, cough
  • Sinus problems
  • Skin rashes and/or itching skin
  • Sensitivity to light and noise
  • Sleeping problems
  • Digestive issues
  • Muscle and joint pain

This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.

GovDocs Minimum Wage

Keep Informed
with GovDocs Employment Law News

Employment Law Compliance LinkedIn Group

What is GovDocs?

GovDocs simplifies employment law compliance for large, multi-jurisdiction employers in the U.S. and Canada. The GovDocs software platform integrates three solutions in one convenient place to help you master the employment laws impacting your business. Whether you manage a postings, minimum wage or paid leave program, our products cut through research time, provide proactive insights into the everchanging landscape of employment laws and reduce the risk of noncompliance. The company is headquartered in Eagan, Minn.

Have fewer than 30 locations? 

The GovDocs Poster Store simplifies posting compliance for employers with less than 30 locations across all industries, offering a variety of posting products to meet your labor law compliance needs.