Is your company culture surrounding compliance non-existent? Or does it lack firmness? This is the case for many large companies, as compliance is often put on the back burner in the minds of location managers. However, your company should have a sense of urgency when it comes to labor law compliance. We spoke to a few of our clients and found the best tactics that work for them.
1. Frequent and consistent internal or external audits to labor law compliance posters
The first tip our clients had for companies struggling with compliance is to implement a consistent internal or external audit schedule. One of the country’s largest retailers stated that they saw a big culture shift once they added labor law poster checks to the list of items on their regular store audits. This drives urgency, as location managers know it is their responsibility to make it a part of their everyday job.
Also, many companies are seeing an increase in agency audits at the county and city level. Companies are using this as an opportunity to be proactive by sending a notification to location managers beforehand, reminding them to make sure their posters are up-to-date.
2. Encourage store managers to utilize planograms when displaying labor law posters.
Our clients have increased the use of planograms at their individual locations by making them more accessible to their location managers.
Planograms are visual poster guides that show the federal and state labor law posters required for each location to display. They not only help ensure locations have the required state and federal labor law posters, but also that the labor law posters on display are up-to-date.
3. Position compliance as a “service to employees” rather than just a legal requirement.
We all know failure to display up-to-date labor law posters can lead to fines and litigation. However, the most important part of compliance that most fail to see is that a lack of compliance can be a big disservice to your employees.
Our clients feel that success in compliance management starts with the employees’ well-being in mind. Displaying labor law posters is another way to show your employees respect and that you want them to feel comfortable in the workplace.
Without the most up-to-date posters, your employees will be missing access to important information regarding their rights. But, with transparency, employees will feel you are being honest and not trying to hide anything from them.