Fill-in-the-Blank Posting Guide

When a location receives an updated labor law poster, the first step most managers take is to immediately display it.

However, did you know some labor law postings require fill-in-the-blank information to be compliant?

These sections must be filled in by each individual company location, as the information varies based on each location’s state, county, city and more. This adds yet another layer
to the already complex process of labor law postings compliance.

In this guide, you will learn about the types of information to be completed, specific examples of postings, and in which states fill-in-the-blank postings are issued.

Sexual Harassment

Some posters have fill-in-the-blank information about sexual harassment, including Maine and Rhode Island. In Maine, the poster outlines several examples of sexual harassment and require employers to denote their company’s personnel department contact.

Discrimination

Discrimination of any kind is not acceptable in the workplace under federal law. However, many states also have their own laws regarding discrimination. On Rhode Island’s Discrimination Is Illegal posting, employers must fill in the following information:

• Name of company representative
• Title
• Location
• Phone
• Email

Electronic Monitoring

Electronic monitoring is another matter you may need to inform your employees about. In Connecticut, employers must complete information on the state’s Electronic Monitoring posting, including:

• Disclosure of types of electronic monitoring in the workplace
• Contact information for employee questions and concerns

Emergency Contacts

Some fill-in-the-blank labor law postings require location managers to add information about emergency contacts.

For example, California’s posting regarding emergency phone numbers requires information for:

• Ambulance
• Fire and rescue
• Hospital
• Two physician contacts
• Police
• CAL/OSHA

Paid Leave

With the rise in paid leave laws in the U.S., information about paid sick leave has started to appear on labor law postings.

New Jersey’s Earned Sick Leave posting includes details on accrual rates, the definition of “family member” and acceptable reasons for use.

For employers, the fill-in-the-blank portion must include the start and end of the benefit year.

Payday Notices

To prevent wage theft, states often require employers to display a payday posting to keep their employees informed.

For example, Tennessee’s Payday Notice has the following fill-in-the-blank spaces for location managers to complete:

• Company name
• Date/frequency of paydays
• Place of distribution

Unemployment Insurance

Many states are covered by unemployment insurance, so it’s their responsibility to provide specific information to workers.

For this example, Massachusetts’ Unemployment Insurance posting requires location managers to provide:

• Employer name
• Department of unemployment Assistance ID number
• Employer address

Workers’ Compensation

Postings related to workers’ compensation often require employers to fill out contact information for a variety of officials.

Among the most comprehensive is California’s Notice to Employees – Injuries Caused by Work posting, which requires employers to complete the following information:

• Medical Provider Networks (MPN) website
• MPN effective date
• MPN identification number
• MPN assistant
• MPN contact person
• Claims administrator (name and phone)
• Workers’ compensation insurer
• Information and assistance officer contact