Accounting Manager

This position has been filled. Visit our Careers page for more openings.

Company Description

GovDocs serves companies in building and executing their employment law compliance programs in two primary ways.

• Employment Law Posting Service: We manage all the complexities of identifying and providing the necessary set of labor postings from the 1,500+ potential postings across the U.S. and Canada. Using proprietary technology, we allow companies to manage, track and verify postings at each of their locations – including our patent-pending PosterCheck®. Our Employment Law Posting Update service is used by almost 20% of the Fortune 500 and 30% of the Fortune 50. We also provide this service to the U.S.’s 2nd largest payroll & HR provider.

• Employment Law Data Service: This is a first to market Software-as-a-Service starting with our Minimum Wage and Paid Leave products, which allows companies to identify and track which laws apply to their locations, then provides all relevant data to make decisions.

GovDocs has grown revenue annually by 22% since 2008 with 96% customer retention rate, primarily due to our Posting Update Service both obtaining and retaining customers – as employment law posters are required by law, every company has an existing provider.

Our Employment Law Compliance (ELC) platform is the key to GovDocs growth as it is how customers will engage us for all products, and it is allowing GovDocs to disrupt the existing marketplace.

GovDocs has a strong culture of innovation, teamwork and urgency to serve our customers.  We also have a very balanced approach to our employee experience with strong culture, work/life balance, compensation and long-term growth mindset – all of which all provide us an environment that will deliver sustainable growth.

Position Summary

This position reports to the VP Operations & Finance and currently has one direct report.

GovDocs Financial Management and Reporting

Deliver financial results that accurately and fairly represent the GovDocs business and provide adequate information for the leadership team to accurately understand cash flow and make business decisions.

Achieve the required GAAP standards for a business of GovDocs size and industry, both in the development and content of the financial statements generated including understanding of revenue recognition requirements.

Ensure a timely delivery of financial results as required by GovDocs (monthly, quarterly, etc.) through the oversight and quality review of daily transactions (accounts payable, accounts receivable, banking), preparation of journal entries, development of supporting documentation, and reconciling balance sheet accounts.  Responsible for executing month-end process.  Coordination with department leadership for input on inventory reserves, A/R reserves, etc.

Ensure daily cash is managed accurately and distribution of cash maximizes interest income opportunities.

Oversee our external payroll preparation team to ensure all changes to bi-weekly payroll (e.g. new employees, benefits, etc.) are accurately reflected.   Deliver to Human Resources the necessary reporting for compensation, benefit plans, etc.

Ability to analyze actual business activity (e.g. new sales, renewals, operations, etc.) to both validate and explain the financial results achieved.   Utilizing information to provide guidance on trends or specific transactions that do not align with business expectations (e.g. expense ratios, spending patterns, etc.) or represent an on-going change in business that should be incorporated in forecasted results.

Provide financial reporting, either in formal report, self-service, or ad-hoc that is specific to the end user requirements (e.g. Executive, Operations, etc.) and easily consumable.   This would include cash flow reporting, spend analysis, summary of business results, etc.   Work with leaders and team to understand the financials for their areas of responsibility.

Business Support: Process, Analysis, and Planning

Work with our customer-facing teams (both corporate and webstore) to develop simple methodologies for billing and collection practices, also ensuring sales taxes are accurately charged and paid.

Work with our Product and Production & Fulfillment teams to develop cost information at a customer- and product-level, including development of inventory or product items to track and assign costs.

Support leadership in their needs to analyze their individual department performance or to analyze business decision impact.

Work with leadership on annual department budgets target and rolling 36-month forecast with identification of input, development of assumptions and creation of supporting information to facilitate view of expected cash position.

Management of Accounting Department

Responsible for managing staff accountant including oversight of performance, coaching and identification of development for both technical and business skills.

Continually manage accounting procedures and practices for productivity, accuracy, and effectiveness, fully understanding the impact on GovDocs clients, internal departments, and accounting team.

Understand GovDocs product roadmap and strategic direction and identify areas to adjust either our processes, accounting procedures, or information gathering to be ready in advance.

Willingness to actively engage in direct communication with team members at all levels to understand business requirements to align Accounting department – for processes, output and required urgency.

Ability to work with and leverage the Technology Solutions team to advance our utilization of Netsuite for both process efficiency, adherence to GAAP and business information.   Ability to explain the needs of the Accounting department to ensure NetSuite is developed as needed.

Fully participate, through management or serving subject matter expert, on both accounting department and cross-department projects.

Serve as primary liaison with bank and accounting/tax firm, as well as key vendor for accounting.

Desired Candidate Characteristics

As GovDocs is experiencing hypergrowth and creating a new market within Employment Law, we need a candidate who is open to continuous learning and adaption of processes. As we define a new market, our accounting and financial systems will need to adapt how we both receive and utilize information.

Desired Candidate Work/Technical Experiences

• Minimum of 5+ years’ professional Accounting experience, post undergraduate, ideally with experience in subscription revenue.
• CPA preferred.
• Experience with leading or supervising a team, including creation of development plans.
• Experience with expanding ERP capabilities (either directly or with technical support team) for information, accounting compliance and/or efficiencies.
• Experience with leading cross-department projects involving development of accounting / finance capabilities.
• Netsuite experience is strongly preferred.
• Bachelor’s degree in Accounting or Finance.

Send resume and cover letter to:
careers@govdocs.com