EMPLOYMENT LAW NEWS
Why You Should Pay Attention to Fill in the Blank Postings
By Christina Everling, Attorney,
Fill in the Blank postings need accurate, location specific information to stay compliant, and regular audits help catch outdated entries before they become a risk.
Labor law poster compliance goes beyond simply displaying the posters, as many postings require Fill in the Blank information. Currently, 40 states plus Washington, D.C. have mandatory postings with Fill in the Blank sections. Fill in the Blank take many forms including:
- Text fields
- Checkboxes
- Radio buttons
- Selection lists
- Signature lines
How to Fill in the Blank
Fill in the Blank postings should be completed at the location level, providing details outlined by the location’s state, county, city, and more. The required information may include:
- Employer name
- Location address
- Emergency contacts
- Unemployment insurance
- Workers’ compensation carrier
- Area hospitals
- Minor employee information and schedules
- And more
The same fields need to be filled out on digital postings for remote workers, too. Just as the postings hung on the wall must be filled out according to each physical location, digital postings should be filled out according to the remote worker’s location.
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How to Stay in Compliance
If this information is not completed or is out of date, employers are at risk of being found out of compliance. Therefore, it is important for employers (or location managers) to conduct a quick audit of each posting to ensure it is filled out properly and reflects the most up-to-date information. Fortunately, Fill in the Blank requirements on postings rarely change, so gathering the necessary information is often a one-time task, unless company-specific information changes.
How can employers ensure their locations keep these posters updated? One way is to include a custom memo or notification along with poster updates to help ensure your location managers understand how to complete the postings. Remember to include instructions on how to fill them out, what details to include, and how often to update them.
To learn more about Fill in the Blank postings, check out our informational Fill in the Blank Postings Guide.
This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.
What is GovDocs?
GovDocs simplifies employment law compliance for large, multi-jurisdiction employers in the U.S. and Canada. The GovDocs software platform integrates three solutions in one convenient place to help you master the employment laws impacting your business. Whether you manage labor law postings, minimum wage or paid leave program, our products cut through research time, provide proactive insights into the everchanging landscape of employment laws and reduce the risk of noncompliance. The company is headquartered in Eagan, Minn.
The GovDocs Poster Store simplifies posting compliance for employers with less than 30 locations across all industries, offering a variety of posting products to meet your labor law compliance needs.
