The simple answer to whether you need to replace labor law posters every year is…maybe.
Compliance is About Mandatory Changes – Not Calendars
If you’re in charge of the posting program for your company, it may be tempting to simply press the purchase button on a poster vendor’s web store year after year. Chances are you will receive compliant posters every January – whether you need them or not!
But guess what? The posters from last year still might be perfectly good.
But let’s pretend you want to be absolutely sure that your company has the most current workplace posters. Does buying every posters every year guarantee compliance?
No, and here’s why:
- Not every posting change takes place on January 1 each year.
- Government agencies may issue postings later than their laws’ effective dates.
That means when you buy your brand new posters, it’s possible that the very next week one of the required postings may have changed.
You just purchased a non-compliant poster to proudly display for 51 weeks until you order again.
Some postings do change each year like clockwork. Many of the citywide minimum wages, for example, adjust annually based on changes to the Consumer Price Index (CPI). But some postings change less frequently, or not at all.
So if you’re looking for compliance certainty, and you don’t want to overspend on posters, your best option is to choose a subscription-based Update Program from a reputable vendor like GovDocs. With an Update Program, your locations automatically receive replacement posters if there have been changes to the required postings. Even if the same posting changes twice or three times in a year, you’re locations are covered. (And, yes, it’s happened!)
Moral of the story: If you have an annual budget allotted for the purchase of labor law posters, consider whether you want to spend it on the uncertainty of “buying posters” or the sure thing, enterprise compliance.
Keep Compliant with Labor Law Posting Requirements – AUTOMATICALLY
With the GovDocs Update Program, you get “set it and forget it” compliance with a subscription service to keep your locations compliant – all for one low price, no matter how often laws change. The GovDocs Update Program is backed by the industry’s first unlimited guarantee to protect you from government fines for labor law posting violations.
How Do I Know if My Posters are Up-to-Date?
The best way to tell if your posters are up-to-date is to audit your existing posters. To perform an audit, you may need to cross-reference the print date on your posters with a list provided by other poster providers. However, that can be a confusing and time-consuming process.
GovDocs has simplified the poster verification process. Each GovDocs poster includes a Quick Response (QR) code. By simply scanning the QR code on the poster with your smart phone, you can tell instantly if your GovDocs poster is compliant or not.