LABOR LAW NEWS

6 Signs It’s Time to Outsource Your Labor Law Poster Program in 2019

By Kelsey Basten

Published on October 2, 2018

We all know managing a labor law poster program is challenging. Many companies try to handle it in-house, but what happens when it becomes too much to manage? Here’s how you can tell it’s time to move away from an in-house program.

1. You’re not a printer.

First, each posting has different requirements. This means you’ll need a variety of paper sizes and printers. However, do you have the materials and resources to do so?

For example, the Occupational Safety and Health Association (OSHA) Job Safety and Health posting must be 8.5 by 14 inches to be compliant. Read more about labor law poster display here.

2. You do not have a dedicated resource for compliance program management.

Employers need at least one full-time employee to track all posting changes, verify with government agencies whether the changes are mandatory, and then coordinate the printing and distribution of the most current versions of labor law posters. This dedicated resource is an actual cost to the company, even if the posters are “free” from government websites.

With an all-in-one compliance program, your company could save time, money and resources that would be better spent elsewhere. At GovDocs, we can help. Learn more about the GovDocs Update Program.

3. You’re unprepared for company liability.

Is your company leadership prepared to look for “process improvements” if faced with a fine for posting violations? And who would catch the brunt of accountability for a poor-performing in-house poster compliance program?

With reputable poster vendors, not only do you have the peace of mind that they manage all facets of the program, they also guarantee their services are compliant with the most current labor law posting updates.

4. You have too many physical company locations.

You may have multiple locations across different states or Canada. Or both. Either way, you can’t keep up with the constant whirlwind of labor law posting updates at the federal, state, county and city levels of Government, AND have time to communicate the changes to each location.

5. You have employees working in a variety of environments – virtual workers, mall workers, and traditional workers.

Also, you have employees whose primary language isn’t English, or visually disabled workers who need a reasonable accommodation under the Americans with Disabilities Act. Do you have the resources to reach all these different types of employees? Luckily, there’s the GovDocs Intranet Poster Program to ensure your locations always have the correct labor law postings at their fingertips.

6. You have “Compliance Anxiety.”

Some in-house programs rely on their company locations to go to government websites and print their own labor law posters. However, this introduces a lot of problems in the compliance chain: Will individual locations act? Will they select the correct posting from a never-ending and confusing list of options on government websites? How do they know when it’s time to replace old postings? And how do they know if they’re missing a required posting?

The solution?

No matter what your compliance challenge is, GovDocs has a solution for you. Check out our products and services to find out how we can help you manage your compliance program.

This Labor Law News Blog is intended for market awareness only, it is not to be used for legal advice or counsel.

Who is GovDocs?

GovDocs simplifies the complexity of employment law management (ELM) for large, multilocation employers across all industries. We offer a suite of innovative compliance products, including labor law postings, data software applications and other program management tools, to ease the day-to-day responsibilities of human resources, compensation, legal and finance teams.

Have less than 30 locations? 

The GovDocs Poster Store simplifies the complexity of posting compliance for employers with less than 30 locations across all industries. We offer a variety of posting products to meet your labor law compliance needs, including federal and state posters; county and city poster packages; and other HR posters. Plus, when you purchase posters with GovDocs Update Service, you ensure your locations automatically receive updated posters whenever changes occur.