Do I Need to Replace Labor Law Posters Every Year?

Editor’s note: This post was originally published in August 2013 and has been updated for accuracy.

The answer: possibly.

This question is more complicated than it seems, as compliance is about mandatory changes, not calendars.

It is tempting to purchase all new labor law posters at the beginning of the year. However, your posters from the previous year may still be perfectly compliant.

You may also think buying new posters each year guarantees compliance. This is incorrect, as not every posting change takes place on the first of the year. Also, government agencies may issue postings later than their laws’ effective dates.

This means if you unnecessarily buy brand-new posters at the beginning of the year, they could change the very next week and you will have to buy them again. This strains your responsibilities as a labor law compliance professional and your compliance budget.

How Do I Know if My Posters are Up to Date?

The best way to tell your posters are up to date is  by audit. To perform an audit, you may need to cross-reference the print date on your posters with a list provided by other poster providers. See our guide, 4 Essential Audit Tools for Compliance Management, for more information.

For GovDocs customers, simply refer to the QR code, located in the lower margin of the poster. By simply scanning the QR code with a smart device, you can tell instantly whether your GovDocs poster is compliant

How Do I Remain Compliant with Labor Law Posting Updates?

The GovDocs Update Program is an annual subscription that provides new or updated posters to affected locations whenever a posting change occurs. With the GovDocs Update Program, you will have peace of mind your labor law posters are always compliant. Plus, you’ll eliminate purchasing unnecessary labor law posters.