Have you or your employees received an “urgent” letter stating your labor law posters are out of date? Or, have you ever been surprise “audited” by a mysterious agency?
You’re not alone. Here are some of the most common labor law poster vendor scare tactics for which you and your locations need to know.
Poster Update Notice
This scam looks like an urgent poster update notification (email, mail, etc.) with legal jargon about fines for non-compliance. But, upon further investigation, it turns out to be an order form for a new labor law poster set.
The vendor’s intention is to trick the receiver into ordering new, perhaps unnecessary posters with the attached form. However, you and/or your locations should not purchase the new poster set, as the sender does not actually know any of your company details or compliance needs. Too often, receivers will submit payment in fear of non-compliance and receive a poster that doesn’t meet their needs.
“Open Immediately” Letter to Individual Locations
Companies with multiple locations are challenged with managing labor law poster updates across state, county and city jurisdiction, which can be further complicated by the “Open Immediately” scam.
This type of scare tactic starts with an individual company location receiving an urgent “open immediately” message (email, mail, etc.) with a non-compliance fine warning inside.
It’s common for locations to fall for this scam, as these messages often pass for communications from their company’s corporate office. Locations believe the warning is valid and must purchase whatever poster is offered in the communication.
To prevent this from happening, make sure your locations understand how your labor compliance program works, and that they should not respond to notices of this type.
The Fake Audit
Recently, a few companies have told us about a new type of vendor scare tactic – the fake audit.
Basically, this happens when an “auditor” visits an individual location, explaining he/she was sent from the “state agency” to audit their labor law posters. He/she then issues a poster requirements form with a fake agency name and a list of posters the location needs to buy, along with an order form.
Many location managers fall for this seemingly legitimate scam. To prevent it, educate your locations on your vendor and what is included in the labor law poster compliance programs. Also, ask your location managers to inform your company’s corporate compliance team when a surprise audit occurs. That way, you can determine whether it is a fake or real audit.
GovDocs Poster Updates
Outside of GovDocs labor law poster shipments, such as new posters, updates and replacements, any unidentifiable or questionable messages your locations receive can be ignored. As part of our company policy, GovDocs will never call, send an invoice, or distribute materials to individual locations regarding the purchase of additional posters.