Have you or your employees received an “urgent” letter stating your labor law posters are out of date? Or have you ever been subject to a surprise “audit” by a mysterious agency? You’re not alone. Here are some of the most common labor law poster vendor scare tactics you and your location managers need to know about.
Poster Update Notice
This scam looks like an urgent poster update notification (email, mail, etc.) with legal jargon about fines for noncompliance. But, upon further investigation, it turns out to be an order form for a new labor law poster set.
The vendor’s intention is to trick you into ordering new (perhaps unnecessary) posters with the attached form. However, you and/or your locations should not purchase the new poster set, as the sender does not actually know any of your company details or compliance needs. Too often, receivers will submit payment in fear of non-compliance and receive a poster that doesn’t meet their needs.
(For more visibility and control over your program, check out GovDocs’ postings products.)
‘Open Immediately’ Letter to Individual Locations
Companies with many locations across U.S. are challenged with managing labor law poster updates across multiple jurisdictions, which can be further complicated by the “Open Immediately” scam.
This type of scare tactic starts with an individual company location receiving an urgent “open immediately” message with a noncompliance fine warning inside.
It’s common for locations to fall for this scam, as these messages often attempt to mimic communication from their company’s corporate office. Locations believe the warning is valid and feel the need to purchase whatever poster is offered in the communication.
To prevent this from happening, make sure your location managers understand how your poster compliance program works, and that they should not respond to these types of notices.
The Fake Audit
Recently, a few companies have told us about a new type of vendor scare tactic – the fake audit.
Basically, this happens when an “auditor” visits an individual location, explaining he/she was sent from a “state agency” to audit their labor law posters. The individual then issues a poster-requirements form with a fake agency name and a list of posters the location needs to buy, along with an order form.
Many location managers fall for this seemingly legitimate scam. To prevent it, educate your locations on your vendor and what is included in the labor law poster compliance programs. Also, ask your location managers to inform your company’s corporate compliance team when a surprise audit occurs. That way, you can determine whether it is a fake or real audit.
GovDocs Poster Updates
Outside of GovDocs labor law poster shipments, such as new posters, updates and replacements, any unidentifiable or questionable messages your locations receive can be ignored. As part of our company policy, GovDocs will never call, send an invoice, or distribute materials to individual locations regarding the purchase of additional posters.