EMPLOYMENT LAW NEWS

3 Tips to Manage Labor Law Posters with Limited Resources

By GovDocs
Published July 16, 2024
3 Tips to Manage Labor Law Posters with Limited Resources

Partnering with a labor law poster update service can alleviate the burden on your HR teams so they can focus on broader initiatives while your company’s compliance is secure.

With over 1,800 postings to track annually and an increase in employee turnover rates in 2024, labor law poster programs are often managed with limited resources and under new management, leaving many organizations at compliance risk. 

If you’re finding your poster compliance in a similar situation, where you’ve outgrown your in-house solutions, lack critical bandwidth, or are simply looking at streamlining your processes, check out these 3 tips to manage your labor law posters with limited resources. 

Tip #1: Assembling an Effective Compliance Team

When compliance risk, employee incentives, and operations are all hindered due to human resource bandwidth, it’s crucial you appoint a dedicated employee to maintain labor law poster compliance. This role requires an understanding of the complexities of jurisdictional boundaries, a focus on tracking updates, and meticulous attention to detail.  

By doing so, organizations can free up general HR staff to concentrate on other important tasks. This targeted approach not only enhances overall efficiency but also significantly reduces the risk of costly legal repercussions, ultimately supporting a more compliant and smoothly operating HR function.  

By partnering with a labor law poster update service, organizations can alleviate the burden on their HR teams, enhance compliance, and focus more on strategic initiatives, ultimately fostering a more efficient and risk-averse operation. 

💡Did you know? With labor law poster updates increasing by 30% over the last three years, it’s becoming impractical for many organizations to handle these tasks manually and in-house.

For those with limited resources, external partnerships can be invaluable. Labor Law Poster Update programs offer several key benefits: 

  • Monthly Update Emails: Receive timely notifications of new postings to stay compliant. 
  • Centralized Dashboard: Easily review and manage updates for all locations in one place. 
  • Automatic Distribution: Updated postings and posters are sent directly to all required locations, without delay. 
  • Audit Support: Access resources and solutions to ensure all updates are implemented promptly.

Tip #2: Mastering Regulatory Complexity for Compliance Success

Even with limited resources, ensuring you have the right people in the right place is only the first step. Next is knowledge and education. Complex requirements for labor law posters across jurisdictional boundaries present a significant challenge to your continued compliance. 

Leveraging online resources and forming strategic partnerships can help you navigate these complexities more effectively, especially if you’re relying on just one person to manage your labor law poster compliance. Staying up to date on compliance requirements includes: 

  • Jurisdictional Boundaries: Understanding the complex boundaries of federal, state, county, and city jurisdictions to ensure comprehensive compliance. 
  • Poster Display Locations: Knowing exactly where to display posters to meet legal standards. 
  • Visibility for Job Candidates: Ensuring job candidates can see required postings during the hiring process. 
  • Language Requirements: Determining if a certain percentage of your employees speak a different language, which may trigger the requirement of multilingual posters. 
  • Customization Needs: Addressing fill-in-the-blank sections in posters that require specific company information. 
  • Diverse Postings: Keeping track of required federal, state, county, and city-specific postings. 

By utilizing online resources or seeking out a dedicated compliance partner, HR professionals can stay up to date on all of the above more easily and accurately, reducing their risk of non-compliance. This is especially true for HR teams with limited resources. 

💡Did you know? GovDocs Poster Update Service provides customers with planograms. These are visual poster guides that show the federal, state, city, and county posters required for each location to display. Location managers don’t have to worry if they’re missing a poster at their location again by simply checking their planograms. 

 Tip #3: The Importance of Communication 

One of the biggest challenges HR teams face in managing labor law poster programs is ensuring clear and consistent communication. With limited resources, it’s crucial to have a robust process in place to streamline updates, tracking, and compliance efficiently. Effective communication starts with a structured approach that connects corporate headquarters with local offices seamlessly. 

  • Consistent Messaging: Standardize communication across your organization, to reduce the risk of miscommunication or missed updates. 
  • Centralized Location Database: Create a singular source of truth with all location details to quickly filter and sort for mass outreach or segmented outreach based on posting updates. 
  • Local-Level Integration: Ensure that local managers are trained and empowered with the right tools to handle compliance requirements effectively. 
  • Audit Trails: Maintain detailed records of communications and updates, providing transparency and accountability. 

By improving communication flow and providing centralized tools, it ensures that no location is left behind and compliance is consistently maintained.  

💡Did you know? All GovDocs Poster Update Service clients receive a monthly newsletter detailing the most recent posting updates, including click-through email templates to send directly to location managers 

Conclusion

With employers struggling to maintain compliance across their organization, managing labor law posters across multiple locations can be a major challenge. These tips are just the beginning. This is especially true when considering that the complexity of postings management will only continue to grow in the future, as mandatory updates have been increasing annually. 

Keeping up with all these changes takes a keen eye, thorough processes, and knowledge of how to manage hundreds or even thousands of locations. That’s a lot for one person (or even a small team) to handle on their own! If you’re struggling to stay on top of your company’s poster compliance, we’re here to help. 

Zip Codes Don't Cut It Blog

Keep Informed
with GovDocs Employment Law News

GovDocs Video Center

This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.

Employment Law Compliance Platform

What is GovDocs?

GovDocs simplifies employment law compliance for large, multi-jurisdiction employers in the U.S. and Canada. The GovDocs software platform integrates three solutions in one convenient place to help you master the employment laws impacting your business. Whether you manage labor law postings, minimum wage or paid leave program, our products cut through research time, provide proactive insights into the everchanging landscape of employment laws and reduce the risk of noncompliance. The company is headquartered in Eagan, Minn.

Have fewer than 30 locations? 

The GovDocs Poster Store simplifies posting compliance for employers with less than 30 locations across all industries, offering a variety of posting products to meet your labor law compliance needs.