Required Spanish Labor Law Postings

Required Spanish labor law postings? There might be more than you think.

The continued acceleration of new and updated employment laws in recent years is reflected in the increased number of labor law poster requirements for employers, including those that must be displayed in Spanish.

Below is a comprehensive look at the mandatory Spanish labor law postings across the U.S.

As employers know, the requirements often vary based on employee composition — the more Spanish-speaking employees a company has, the more likely the need for Spanish postings. Employers should check with legal counsel or their labor law poster provider to determine which posters they need to display.

Labor Law Poster Updates. Simplified.

Required Spanish Labor Law Postings

Starting at the federal level, there are about 20 Spanish postings, though most are optional.

However, as is the case with many Spanish labor law postings, the requirements depend on the nature of the employer.

Employee Rights Under the H-2A Program

Required for all H-2A employers who have a significant portion of their workforce made up of non-English-proficient, Spanish-speaking employees.

Employee Rights Under the H-2B Program

Required for all H-2B employers with a “significant portion” of workers that are not fluent in English but are in Spanish.

Employee Rights Under the National Labor Relations Act (NLRA)

Required for all federal contractors who have a significant portion of their workforce made up of non-English-proficient, Spanish-speaking employees.

E-Verify

Required for all federal contractors and subcontractors.

Family and Medical Leave Act (FMLA)

Required where the employer’s workforce is comprised of a significant portion of workers who are not literate in English. The employer is required to provide the notice in a language in which the employees are literate.

Migrant and Seasonal Agricultural Worker Protection

Required for agricultural employers, agricultural associations and farm labor contractors.

Right to Work

Required for all federal contractors and subcontractors.

Spanish Labor Law Posters – Updates Whenever a Chance Occurs

Required Spanish Labor Law Postings – State and Local

At the state and local levels, there are hundreds of Spanish postings to track across the country.

Like federal postings in Spanish, some state and local postings are required for all employers, while others depend on the percentage of Spanish-speakers on a company’s workforce, and many are merely optional.

Note, though, that many employers choose to display optional Spanish labor law posters. And laws can always change, which may add additional obligations for employers.

The following list includes those Spanish postings that are required for all employers or must be displayed in certain situations (in those cases, the requirements will be provided). If a state has a county or city mandatory Spanish labor law posting, it will be listed with the state.

Alabama

• E-Verify
• Right to Work
• Workers’ Compensation Information

Arizona

• Earned Paid Sick Pay
• E-Verify
• Prohibition of Discrimination
• Right to Work
• Workers Compensation Insurance (required for employers providing insurance or electing to pay compensation directly)
• Flagstaff Minimum Wage

Arkansas

• Human Trafficking (see GovDocs blog on human trafficking posters for more information)

California

• Barbering and Cosmetology (required for all establishments licensed by the State Board of Barbering and Cosmetology)
• California Law Prohibits Workplace Discrimination and Harassment (required for all employers with Spanish-speaking employees whose work force is made up of 10 percent or more non-English-speaking Spanish-speaking employees)
• E-Verify (required for employers that use the system)
• Family Care and Medical Leave and Pregnancy Disability Leave (required for employers of 50 or more employees whose workforce is made up of 10 percent or more non-English-speaking Spanish-speaking employees)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Minimum Wage (required for employers with workers who speak and read only Spanish)
• Notice to Employees – Injuries Caused by Work (required for employers who employ Spanish-speaking employees)
• Right to Work (required for employers that use the E-Verify system)
• Safety and Health Protection on the Job (required for all employers who have employees who only speak Spanish)
• Transgender Rights (required for all employers with Spanish-speaking employees whose work force is made up of 10 percent or more non-English-speaking Spanish-speaking employees)

California Industry-Specific Spanish Postings (required for all employers in these industries with workers who speak and read only Spanish):

• WO 1 Manufacturing Industry
• WO 2 Personal Service Industry
• WO 3 Canning, Freezing, and Preserving Industry
• WO 4 Professional, Technical, Clerical etc.
• WO 5 Public Housekeeping Industry
• WO 6 Laundry, Linen Supply, Dry Cleaning, & Dyeing
• WO 7 Mercantile Industry
• WO 8 Industries Handling Products After Harvest
• WO 9 Transportation Industry
• WO 10 Amusement and Recreation Industry
• WO 11 Broadcasting Industry
• WO 12 Motion Picture Industry
• WO 13 Industries Preparing Ag Products for Mkt
• WO 14 Agricultural Occupations
• WO 15 Household Occupations
• WO 16 Construction, Drilling, Logging, & Mining
• WO 17 Miscellaneous Employees

California County and City Spanish Labor Law Postings

• Los Angeles County Minimum Wage (required for all employers in the unincorporated locations of the county)
• Berkeley Minimum Wage (required if more than 5 percent of workforce is Spanish-speaking)
• El Cerrito Minimum Wage (required for all employers with 10 percent or more Spanish-speaking employees)
• Emeryville Fair Workweek Ordinance (required for retail firms with 56 or more employees globally and fast-food firms with 56 or more employees globally and 20 or more employees in the city)
• Emeryville Labor Laws (required for all employers with more than 10 percent Spanish-speaking employees)
• Los Altos Know Your Rights
• Los Altos Minimum Wage
• Los Angeles Living Wage Ordinance (required for all employers with city contracts or subcontracts)
• Los Angeles Minimum Wage and Paid Sick Leave (required for all employers with more than 5 percent Spanish-speaking employees)
• Los Angeles Prohibition Against Retaliation (required for employers of all city contractors)
• Mountain View Minimum Wage (required where more than 5 percent of the workforce speaks Spanish)
• Oakland Minimum Wage (required for any employers who have more than 10% Spanish-speaking employees)
• Oakland Paid Sick Leave (required for any employers who have more than 10% Spanish-speaking employees)
• Oakland Service Charge Law (required for all employers who own, control, or operate any part of a hotel, restaurant or banquet facility within Oakland and who employs more than 10 percent Spanish-speaking employees)
• Palo Alto Minimum Wage
• Pasadena Minimum Wage (required for all employers with 5 percent or more are Spanish-speaking employees)
• Richmond Minimum Wage (required for all employers with more than 5 percent Spanish-speaking employees)
• San Diego Affordable Care Act (required for all employers with city contracts or subcontracts)
• San Diego Earned Income Tax Credit (required for all employers with city contracts or subcontracts)
• San Diego Earned Sick Leave (required for all employers with 5 percent or more Spanish-speaking employees)
• San Diego Living Wage Ordinance (required for all employers with city contracts or subcontracts)
• San Diego Minimum Wage (required for all employers with 5 percent or more Spanish-speaking employees)
• San Francisco Family Friendly Workplace (required for all San Francisco employers with 20 or more employees)
• San Francisco Health Care Accountability Ordinance (required for all employers with city or county contracts, 5 percent or more of whom speak Spanish)
• Fremont Minimum Wage
• Menlo Park Minimum Wage (required for employers with more than 5 percent Spanish-speaking employees)
• South San Francisco Minimum Wage (required for employers with Spanish-speaking only employees)
• Sonoma Minimum Wage (required for employers with more than 10 percent Spanish-speaking employees)
• Petaluma Minimum Wage
• Novato Minimum Wage (required for employers with more than 10 percent Spanish-speaking employees)
• Santa Rosa Minimum Wage (required for employers with more than 10 percent Spanish-speaking employees)
• Haywood City Minimum Wage (every employer shall post such notices in the top three languages spoken in the city)
• Burlingame Minimum Wage
• West Hollywood Minimum Wage
• West Hollywood Hotel Minimum Wage (required for all hotel employers)
• Los Angeles County Human Trafficking (see more on our blog, LA County Human Trafficking Poster)
• San Francisco Paid Parental Leave Ordinance (required for employers with 50-plus employees)
• San Jose Minimum Wage (required where 5 percent or more of the employees at the worksite speak Spanish)
• San Jose Opportunity to Work (required for San Jose employers with 36 or more employees)
• San Leandro Minimum Wage
• Santa Clara Minimum Wage
• Santa Monica Hotel Worker Living Wage (required for all hotel employers)
• Santa Monica Minimum Wage
• Santa Monica Paid Sick Leave
• Santa Monica Service Charge Law (required for all employers using service charges)
• Sunnyvale Know Your Rights
• Sunnyvale Minimum Wage
• Los Angeles Healthcare Workers’ Minimum Wage
• Los Angeles County Workplace Posting (required for all employers in the unincorporated locations of the county)

Colorado

• E-Verify (required for employers who utilized the E-Verify system)
• Right to Work (required for employers who utilized the E-Verify system)
• Unemployment Insurance
• Denver Minimum Wage (required for all employers within the Denver city and county area)

Connecticut

• Paid Sick Leave

D.C.

• Building Service Employees Minimum Work Week (required for employers with employees who speak Spanish and with limited or no-English proficiency, and who perform janitorial services, building maintenance services, or other services in or around a covered location to maintain the repair, cleanliness, and overall quality of the covered location or place of business)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Public Accommodations (required for places of public accommodation)
• Wage Theft Prevention (required for all employers with Spanish-speaking employees)
• Protecting Pregnant Workers Fairness Act
• Paid Family Leave

Florida

• E-Verify (required for state agencies, contractors and subcontractors)
• Right to Work (required for state agencies, contractors and subcontractors)
• Human Trafficking (required for employers in certain healthcare professions (see GovDocs blog on human trafficking posters for more information)

Georgia

• E-Verify (required for all employers of 10-plus employees)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Right to Work (required for all employers of 10-plus employees)

Idaho

• E-Verify (required for state agencies and contractors)
• Right to Work (required for state agencies and contractors)

Illinois

• E-Verify (required for employers who utilized the E-Verify system)
• Employee Classification Act of 2008 (required for construction contractors who have one or more individuals not classified as employees)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Right to Work (required for employers who utilized the E-Verify system)
• Required Posting for Day and Temporary Labor Service Agencies (required if Spanish is a language generally understood in the locale of the agency)
• Chicago Labor Standards (required for any employer with Spanish speaking employees who work at least two hours while physically present in the city within a two-week period)
• Chicago Sexual Harassment

Indiana

• E-Verify (required for state and local governments and their contractors)
• Right to Work (required for state and local governments and their contractors)
• Safety and Health Protection on the Job (required for all employers with employees whose primary language is Spanish)

Kansas

• Unemployment Insurance
• Workers’ Compensation

Louisiana

• E-Verify (required for employers who utilized the E-Verify system or for private employers who bid on public entity projects or enter into contracts with a public entity on or after Jan. 1, 2012)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Independent Contractor or Employee? (required for all employers with Spanish-speaking employees)
• Right to Work (required for employers who utilized the E-Verify system or for private employers who bid on public entity projects or enter into contracts with a public entity on or after Jan. 1, 2012)

Maine

• Workers’ Compensation

Maryland

• Human Trafficking (required at rest stops, bus stations, truck stops, and adult entertainment establishments)
• Notice to Independent Contractors (required for employers of independent contractors who speak Spanish)
• Workers’ Compensation Notice

Massachusetts

• Paid Family and Medical Leave (required for all employers when Spanish is the primary language of five or more employees)

Michigan

• E-Verify (required for state agencies, contractors and subcontractors)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Right to Work (required for state agencies, contractors and subcontractors)
• Birthday Tobacco Sign (required for all tobacco retailers)

Minnesota

• E-Verify (required for state contractors or subcontractors with a contract in excess of $50,000)
• Right to Work (required for state contractors or subcontractors with a contract in excess of $50,000)
• Minneapolis Paid Sick Leave (required where it can be easily read in Spanish when needed by 5% or more of employees)
• Paul Local Davis-Bacon Poster (required for all contractors and subcontractors performing work on city-funded (or state-funded) construction projects in excess of $25,000)

Mississippi

• E-Verify
• Right to Work

Missouri

• E-Verify (required for public employees, businesses with a state grant greater than $5000 or businesses receiving a state administered tax credit, abatement or loan)
• Right to Work (required for public employees, businesses with a state grant greater than $5000 or businesses receiving a state administered tax credit, abatement or loan)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)

Montana

• Human Trafficking (required for all interstate and other state highway rest areas)

Nebraska

• Employee Classification Act (required for business entities engaged in a delivery service or a construction contractor business)
• E-Verify (required for state agencies, public contractors, and businesses qualifying for state tax incentive programs)
• Right to Work (required for state agencies, public contractors, and businesses qualifying for state tax incentive programs)
• Human Trafficking (required for rest stops and strip clubs)
• Fremont E-Verify
• Fremont Right to Work

New Hampshire

• Employment Discrimination is Against the Law (required for employers with six-plus employees)

New Jersey

• Conscientious Employee Protection Act (Whistleblower) (required for all employers of Spanish-speaking employees)
• Earned Sick Leave (required where Spanish is the first language of a majority of the employer’s workforce)
• Gender Inequity
• Unemployment and Disability Insurance (Private Entities) (PR-1S) (required for private entities with Spanish-speaking employees)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)

New Mexico

• Discrimination
• Human Trafficking
• Notice of Accident
• Paid Sick Leave
• Bernalillo County Minimum Wage
• Santa Fe County Living Wage
• Albuquerque Minimum Wage
• Las Cruces Minimum Wage
• Santa Fe Minimum/Living Wage
• Bernalillo County Employee Wellness Act (Paid Time Off) (required employers that must apply for a county business registration with at least two employees and a physical premise in the county’s unincorporated limits)

New York

• Discrimination
• Apparel Industry Minimum Wage LS203S (required for employers in the apparel industry with one or more Spanish-speaking employee)
• Building Services Industry Minimum Wage LS207.2S (required for employers in the building services industry with one or more Spanish-speaking employee)
• Commercial Goods Transportation Industry Fair Play Act (required for all employers in the motor carrier industry who employ Spanish-only speaking employees)
• Construction Industry Fair Play Act (required for all employers in the construction industry who employ Spanish-only speaking employees)
• Farm Workers Minimum Wage (required for employers with one or more Spanish speaking employees)
• Hospitality Industry Minimum Wage (required for employers in the hospitality industry with one or more Spanish-speaking employees)
• Miscellaneous Industry Minimum Wage (required for employers with one or more Spanish speaking employees)
• New York City Fast Food Fair Workweek (required for all fast-food employers with 5 percent or more Spanish-speakers)
• New York City Retail Fair Workweek (required for all retail employers with 5 percent or more Spanish-speakers)
• New York City Sexual Harassment
• Bidis Age Restriction (required for all tobacco retailers)
• Hero Act (required for all employees in English or the language identified as the primary language of such employees)

North Carolina

• E-Verify (required for employers that employ 25 or more employees)
• Right to Work (required for employers that employ 25 or more employees)

Oklahoma

• E-Verify (required for public employers and state contractors)
• Right to Work (required for public employers and state contractors)

Oregon

• Employee Work Schedules (required for retail, hospitality and food services establishments where Spanish is the primary language of any employees in that particular workplace)
• Safety and Health Protection on the Job (Required for employers with Spanish-speaking only employees)
• Federal Inspections Notice (required for all employers who will be undergoing a federal inspection)

Pennsylvania

• Child Labor Act for Performances by Minors (required for all employers who employ Spanish-speaking youths under the age of 18)
• Child Labor Law (required for all employers who employ Spanish-speaking youth)
• Equal Pay Law (required for all employers with Spanish-speaking employees)
• E-Verify (required for public works contractors and subcontractors)
• Right to Work (required for public works contractors and subcontractors)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Public Accommodations (required for any owner, lessee, proprietor or manager of a place of public accommodation, resort or amusement with Spanish-speaking employees)
• Unemployment Compensation (required for employers with Spanish-speaking employees)
• Philadelphia Fair Workweek (Predictive Scheduling) (required for retail, hospitality and food establishment employers with 250 or more employees worldwide and 30 or more locations worldwide and that have more than 5 percent Spanish-speaking employees)
• Pittsburgh Paid Sick Leave

South Carolina

• E-Verify
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)
• Right to Work

Tennessee

• Discrimination (Employment)
• Discrimination in Housing (required for all businesses engaged in the sale or rental of real property)
• E-Verify (required for all employers of 50-plus employees)
• Right to Work (required for all employers of 50-plus employees)
• Wage Regulation Act (required for all employers who employ Spanish-speaking youths under the age of 18)
• Title VI Notice (required for employers who receive state services that are federally and/or state funded)

Texas

• Employer Notification – Ombudsman Program (required for all employers participating in the workers’ compensation system shall post notice of the Office of Injured Employee Counsel’s (OIEC) Ombudsman Program)
• E-Verify (required for state agencies and public colleges)
• Right to Work (required for state agencies and public colleges)
• Human Trafficking (required for businesses and establishments that hold an alcohol permit or license)
• Notice of No Workers’ Compensation (required for employers with no workers’ compensation coverage and Spanish-speaking employees)
• Notice to Employees Concerning Workers’ Compensation (required for all employers who are covered by workers’ compensation insurance)
• Notice to Employees Workers’ Compensation Certified Self-Insurers (required for employers with Spanish-speaking employees who are certified self-insurers under Labor Code 407)
• Required Construction Project Workers’ Compensation Coverage (required for all employers who are for building or construction projects for governmental entities with Spanish-speaking employees)
• Workers’ Compensation (Self-Insured) (required for all employers of Spanish-speaking employees who are members of a self-insurance workers’ compensation group)
• Workers’ Compensation for Communicable Disease Exposure (required for all employers who have Spanish-speaking employees who may be exposed to work-related communicable diseases)
• Gun Laws (see Employment Law Minute post for more info)
• Austin Equal Employment Opportunity (required for all city-contracted construction projects)
• Austin Rest Break Ordinance (required for all city-contracted construction projects)
• Austin Title VI Nondiscrimination Statement (required for all city-contracted construction projects)
• Austin Wage Compliance Contact Sheet

Utah

• E-Verify (required for all employers who employ 15 or more employees)
• Right to Work (required for all employers who employ 15 or more employees)

Vermont

• Earned Sick Leave

Virginia

• E-Verify (required for state agencies)
• Right to Work (required for state agencies)
• Human Trafficking (required at all adult entertainment establishments and truck stops)

Washington

• Domestic Violence Resources
• Seattle Labor Standards Ordinances (required for all employers where Spanish is the primary language of employees at the workplace)
• Seattle Secure Scheduling (required for employers of hourly employees who work at large food service and retail establishments within Seattle city limits whose primary language is Spanish)
• Tacoma Paid Leave (required for all employers who have employees who speak Spanish as their primary language)

West Virginia

• E-Verify (required for public employers, federal contractors, and service providers with employees regularly employed on the grounds or in the buildings of the Capital Complex)
• Right to Work (required for public employers, federal contractors, and service providers with employees regularly employed on the grounds or in the buildings of the Capital Complex)
• Human Trafficking (see GovDocs blog on human trafficking posters for more information)

Conclusion

Quite the list of required Spanish labor law postings, isn’t it?

Employers that operate across the U.S. should audit the labor law posters in their locations to ensure compliance.

This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.