Illinois Electronic Labor Law Poster Law

Late last month, a new Illinois electronic labor law poster law was passed.

Though not as expansive as the New York State digital labor law postings law, it does require employers to make electronic labor law posters available to certain types of employees.

The governor signed the bill June 30, 2023, and the law goes into effect Jan. 1, 2024.

GovDocs’ Electronic Labor Law Poster Program

Illinois Electronic Labor Law Poster Law

At a high level, the law will require employers to provide electronic labor law posters to employees who do not regularly report to a physical workplace — remote workers or those who travel for work.

It amends the Illinois:

• Minimum Wage Law
• Equal Pay Act of 2003
• Wage Payment and Collection Act
• Day and Temporary Labor Services Act

According to the changes in the legislation, for the types of employees listed above, employers must:

Provide specified information by email to its employees or conspicuous posting on the employer’s website or intranet site, if such site is regularly used by the employer to communicate work-related information to employees and is able to be regularly accessed by all employees, freely and without interference.

With so many employers continuing to allow employees to work remotely, the law has a major impact on poster compliance for many companies with locations in Illinois.

Again, however, it does differ from the New York State law regarding electronic labor law posters. There, employers are required to provide digital copies of labor law postings to their employees in addition to physically displaying the posters in their workspace. (The digital versions can be provided to employees through the employer’s website or by email. Employers also need to provide notice to their employees that the labor law postings are available electronically.)

Back to the Illinois electronic labor law posters law, there are other provisions under the legislation, as well. Read the full text of the bill for more details.

Labor Law Poster Compliance Resources

Labor Law Poster Management

The passage of the Illinois electronic labor law poster statute is the latest in an increasingly complex area of employment law.

There were the 2023 federal labor law poster updates to account for, and employers are increasingly confronted with new laws that require them to display a poster.

Whether a law requires employers to display a related labor law posting depends on the legislation itself. Many types of laws require posters to be displayed. These laws are generally related to:

• Employee rights
• Employee leave
• Unemployment insurance
• Child labor
• Workers’ compensation
• Employment discrimination
• Human trafficking
• Workplace safety
• Wage and hour

But it’s the smaller details that can become challenging. GovDocs clients regularly seek feedback on the specifics of labor law poster compliance from our Employment Law and Compliance team. Recent topics include:

• Labor Law Posters: Multiple Companies in the Same Building?
• New York State Veterans’ Benefits Labor Law Poster
• States with Human Trafficking Posters
• Required Spanish Labor Law Postings
• New Denver Wage Theft Law
• Illinois One Day Rest in Seven: Labor Law Poster Update
• Los Angeles Predictive Scheduling Ordinance

And the new law in Illinois is yet another piece of the puzzle.

Get More Out of Your Labor Law Poster Program

Conclusion

Employers with remote and traveling workers in Illinois still have some time to prepare before the state’s electronic labor law poster law goes into effect at the outset of 2024.

Still, it may be prudent for employers to evaluate their intranet and digital communications processes and capabilities ahead of time.

Lastly, Illinois has been busy on the employment law front of late. Check out two of our recent blogs for more information:

• Illinois Paid Leave Law Guidance
• Illinois Pay Transparency Law

This Employment Law News blog is intended for market awareness only, it is not to be used for legal advice or counsel.